Alpha Epsilon Delta

Florida State University (Florida Beta Chapter)

2022-2023 Constitution and Bylaws

Proposed Constitution

Article 1

Name, Object, Motto, Insignia

Section 1.

The name of this Chapter shall be Florida Beta, Chapter of Alpha Epsilon Delta. It shall function as a Health Preprofessional Honor Society.

Section 2.

Florida Beta, Chapter of Alpha Epsilon Delta, shall abide by the objectives of the Society: 1. To encourage excellence in scholarship.

                        2. To stimulate an appreciation of the importance of health preprofessional education.

3. To promote cooperation and contact between professional and preprofessional students and educators. 4. To bind together students with similar interests.

5. To use its knowledge for the benefit of health organizations, charities, and the community.

Section 3.

The motto is incorporated in the name: Alpha Epsilon Delta – Truth I Pursue. This motto shall be observed and honored by members of this Chapter.

Section 4.

The insignia of this society will be honored and respected by this Chapter. 1. The insignia of this Society as determined by the Society consists of:

(a) A hexagon key or pin, on the face of which shall be inscribed AED in the longitudinal column. The shape, reminiscent of the benzene ring, indicates the marked learning of this order toward the study of organic chemistry.

(b) A Coat of Arms consisting of the: Crest: An open book debruised by a skull above a wreath of the colors. Arms: A silver shield bearing a black caduceus below a red Greek

cross. The shield is surmounted by an esquire’s helmet and draped with a mantling of scroll work. Motto: Alpha Epsilon Delta in upper and lower case Greek letters. (c) A Seal consisting of an outlined benzene ring surrounded by a paneled border containing the words: “Alpha Epsilon Delta Founded in 1926.”

(d) A cloth patch bearing the Coat-of-Arms of this Society.

Section 5.

The Chapter acknowledges that the colors of Alpha Epsilon Delta shall be red and violet. 1

Section 6.

The Chapter acknowledges that the flower of Alpha Epsilon Delta shall be the red rose.

Article II

Membership

Section 1.

Florida Beta, Chapter of Alpha Epsilon Delta, shall consist of the following categories of membership duly selected by the Chapter as prescribed by the National Constitution and By-Laws of Alpha Epsilon Delta and registered with the National Office.

1. Student members must meet the requirements outlined in Article II, Section 2, and become an alumnus member upon graduation. Only active student members enjoy full privileges and are allowed to vote.

2. Active alumni members are AED alumni who continue to be involved in the activities of the Society, particularly of a local chapter. Alumni members do not have voting privileges.

3. Honorary members are those educational and/or professional practitioners whom the Chapter wishes to honor with AED membership for their services and contribution to AED and health preprofessional education. Honorary members shall enjoy full privileges of active membership. To become effective, the National Officers must approve the election of honorary members.

Section 2.

Active Members

The Requirements for active members shall be:

(a) The student shall be engaged in courses leading to the study of their chosen health profession. Chosen health professions include careers in medicine (allopathic and osteopathic), dentistry, optometry, podiatry, veterinary medicine, and other health care professions requiring post baccalaureate study leading to an advanced degree. (b) The student shall have completed at least three semesters of health preprofessional studies work with an overall cumulative grade average of at least 3.20 on a 4.00 scale

(A= 4.00) and also with a cumulative average of 3.20 in the sciences; biology, chemistry, physics, and mathematics (BCPM). GPAs are not to be rounded up.

(c) Any student with an overall science (BCPM) and overall cumulative grade point average of 3.20 on a 4.00 scale (A = 4.0) for at least two semesters transferring from a school will be eligible for membership after the completion of one semester at Florida State University. The grade point averages used to determine scholastic eligibility at Florida State University will be determined by averaging all grades from both schools. (d) Members shall be selected with no discrimination on the basis of race, gender, sexual orientation, religion, creed or national origin.

Affiliate Members

Students that are not eligible for National membership due to grades or student tenure may be invited to become affiliate members and are expected to apply for national membership upon eligibility. Affiliate members do not enjoy full membership privileges. Specifically, affiliate members may not vote, apply for scholarships, nor hold an officer position. The selection criteria for affiliate members to become new members are defined in Article II Section 2. (A chapter is not required to have affiliate members.)

Section 3.

The Membership Record Form (MRF) and National Membership fee for each initiate must be remitted to and acknowledged by the National Office. MRF’s will be submitted by the chapter on behalf of qualifying members, and a single check will be submitted to the National Office covering all membership fees.

Section 4.

The National Office shall issue certificates at the time of the registration for qualifying members. The qualifying members officially become national members and receive their certificates at the chapter initiation ceremony.

Section 5.

Any member of one chapter may become affiliated with another chapter by completion and presentation of a Membership Transfer Certificate.

Section 6.

Discipline

1. If an active member fails to maintain the required attendance at meetings for a semester, they can be put on probation. If this attendance continues for a 2nd semester, the member can be removed from Florida Beta by three-fourths vote of the Executive Board.

2. If an active member does not maintain the required involvement in activities for a semester, they will be put on probation. If this continues for two consecutive semesters, they can be brought before the Executive Board for expulsion from active membership status.

3. Any member may be removed by a three-fourths vote of the Executive Board, but they shall retain their lifetime national membership.

Article III

Chapter Officers

Section 1.

The officers of the chapter shall be President, Vice President, Secretary, Treasurer, Historian, Scalpel Reporter and Chapter Advisor. The Scalpel Reporter can be combined with another elected officer position if desired. (Chapter Advisors will not be elected). All officers will be elected by the active registered National membership at a designated business meeting during the spring and must be registered national AED members. The term of office shall be for one year. The Chapter may elect additional officers. See the By-Laws for description/duties.

Section 2.

Removal of Officers

1. Any officer may be removed by a three-fourths vote of the active, registered National membership, except the Chapter Advisors.

2. A vacancy left in any position will be filled by an immediate election following the guidelines for election of officers (Section 1).

Article IV

Chapter Governance

Section 1.

The Chapter shall be governed by this Constitution and a set of By-laws, which will abide by the Constitution of the Society and contain no laws in contravention of the By-Laws of the National Society.

Section 2.

The Charter of this Chapter may be revoked by a two-thirds majority vote of the National Officers. Chapters that do not discharge responsibilities as defined by the Constitution and By-Laws of the Society may be placed on probation. Upon resolution of the problems, probation will be rescinded. The National Officers may declare inactive any Chapter that has held no election, initiation of new members, nor reported such initiations to the National Office for a period of three years.

Section 3.

Florida Beta as required by the National Constitution and By-Laws, shall submit an Annual Report that will include a statement of finances and the exact number of persons initiated. The report shall be signed by the Chapter Advisor and submitted to the National Office. The Annual Report must be submitted no later than October 1. Prior to each convention, a comprehensive report shall be submitted to the National Office in a format provided by the National Office.

Section 4.

Upon dissolution of this Chapter for any reason whatsoever, after the discharge of its debts and settlements of its affairs, all assets and property of the chapter shall be conveyed to the Society for use in the promotion of the objectives of the Society.

Article V

Amendments

Section 1.

This constitution may be amended by a three-fourths majority vote of the active registered National Members present at a designated meeting for an amended document. Any amendments shall be in compliance with Article IV, Section 1, and a copy of the updated constitution forwarded to the National Office.

Proposed By-Laws

Prologue

As a Chartered Honor Society of Name of College or University, this organization is bound by the requirements and principles of its Charter and the Student Government Association Constitution. These By-laws are intended to inform the membership and any others of the rules and procedures by which this Honor Society operates and are binding upon all members and officers.

Mission Statement

The mission of Name of State and Greek name, chapter of Alpha Epsilon Delta, is to encourage and recognize excellence in scholarship within health sciences; to stimulate an appreciation of the importance of health science education; to promote communication between health science students, educators and professionals; to provide service to the community in area healthcare settings; to provide a forum for students with common interests; to uphold and exemplify Florida State University to the community; and to be recognized by Alpha Epsilon Delta, a National Society, as a local chapter.

Chapter One

Membership Rights and Responsibilities

By-Law 1.1:

National members of the Florida Beta, Chapter of Alpha Epsilon Delta shall be required to commit themselves for one academic year to Honor Society activities and to abide by the decisions and directives of the Society. Members will recommit themselves every academic year.

By-Law 1.2:

Each registered National active member shall have one vote during meetings on questions presented and for each of the several offices. One-third of the total active membership must be present for a vote to be taken. Active members do not include members on “probation” or “affiliate” members, Article II, Section 2.

By-Law 1.3:

The requirements for active members of Florida Betaof Alpha Epsilon Delta shall be, see Article II, Section 2:

1. The student shall have be engaged in courses leading to the study of their chosen health profession. The student shall have completed at least three semesters or five quarters of health preprofessional studies work with an overall cumulative grade average of at least 3.2 on a 4.0 scale (A=4.00) and also with a cumulative average of 3.2 in the sciences – biology, chemistry, physics, and mathematics.

2. Any student with an overall science (BCPM) and overall cumulative grade point average of 3.20 on a 4.0 scale (A = 4.00) for at least two semesters or three quarters transferring from one school to one with an active chapter will be eligible for membership after the completion of one semester or two quarters at the new school. The grade point averages used to determine scholastic eligibility at the new school will be determined by averaging all grades from both old and new schools.

3. Members shall be selected without any discrimination on the basis of race, sex, religion, creed or national origin.

4. To be inducted, members shall earn 55 points over two consecutive academic semesters.  They shall be earned based on the following point system: two points from social events, eight points from fundraising, ten points from advertising, ten points from special events, and fifteen points from service (five of which may be done outside of the chapter).  The final ten points may be earned from any point opportunities of the student’s choosing. The Executive Board holds the right to add any additional point requirements as they see fit during the year.  One point shall be awarded per hour of AED service.

5. If a member’s GPA falls below the 3.2 minimum while they are completing membership requirements, they will be allowed one academic semester to raise the GPA back to the 3.2 minimum to be granted membership.

6. Members shall submit a completed Membership Record Form (MRF) and national membership fee, Article II, Section 3 and 4, to the chapter. The chapter will submit all MRFs and fees to the National Office for registration processing.

7. The National Office shall set national lifetime membership fees. The local Executive Board shall set local annual dues.

8. No member shall be denied the right of participation in official activities on the basis of financial status. Members who are unable to meet the financial obligations of the organization may meet with the Treasurer in order to discuss a payment or waiver plan, in which the chapter may cover all or part of the national dues. The executive Board shall approve all waivers.

9. The student shall maintain an active membership upon national recognition by earning a total of 20 points over two consecutive semesters. They shall be earned based on the following point system: two points from social events, eight points from advertising, and ten points from advertising.  Additional opportunities shall be provided to these members.

10. Attendance at the annual initiation of new members is expected of all active members. This will be the “official” initiation Date for MRFs.

By-Law 1:4:

Individuals invited to be Honorary members, Article II, Section 1, shall pay a national membership registration fee set by the National Office and local dues set by the local Executive Board, which may be paid on their behalf by the chapter with an appropriate resolution and vote.

By-Law 1:5:

Failure to abide by any of the By-laws may result in sanctions imposed by the Executive Board.

Chapter Two

Officer Rights and Responsibilities

By-Law 2.1:

Any student who is a registered National member of the chapter (or will be by the time an officer position begins) and has shown a strong commitment to the activities of the chapter, may seek office and hold office if elected by a majority vote of the registered National members at a regular meeting of the Chapter at which three-fourths of the members are present.

By-Law 2.2:

Each office shall have a term of one year beginning with the start of the autumn semester immediately following the spring semester in which they were elected. Newly elected officers will work with the current officers to assure a smooth transition.

By-Law 2:3:

There shall be a President who will be elected from and by the membership to serve as the chief executive officer and represent the Chapter on and off campus. The President will serve as a mentor for other officers and is responsible for the Chapter functions including the following:

1. Induct new national members

2. Initiate and develop chapter programs and activities

3. Appoint committees to carry out chapter functions

4. Distribute the THE SCALPEL for circulation among members

5. Determine that other chapter directors, chairs, and committees perform their duties in a satisfactory manner and submit timely reports

6. Choose the Senior Selection Committee and, with the committee’s help, choose executive board officers to be slated for the following school year.

7. Lead, organize, plan, and reserve rooms for the general body meetings, executive board meetings, International Outreach team interviews, Executive Board interviews, and Dean’s Day.

8. Support and manage all other executive board positions

9. Work with Treasurer to determine the member dues and budget

10. Maintain order of all AED events throughout the year

11. Create General Body Meeting powerpoint presentations

12. Coordinate with the Secretary to help maintain NoleCentral and Canvas organization for information distribution to members

13. Meet with the Chairs once at the beginning of each semester and after each General Body Meeting

14. Maintain contact and correspondence with AED National Office and Regional Director, keep the names and addresses of the chapter officers up-to-date, and submit Chapter Information Form* (CIF)

In the event of a vacancy in the office of President, the Vice President will serve as acting President until the membership convenes and elects a new President.

By-Law 2.4:

There shall be a Vice President who will be elected from and by the membership and is responsible for Chapter functions including the following:

1. Fulfill all presidential duties in the absence of the President

2. Become the active President should the President no longer be able to fulfill their duties or should the President resign or be voted out of office by the two-thirds vote of the executive board.

3. Recruit and serve as a liaison with all guest speakers

4. Maintain diversity in guest speakers to ensure all pre-health students (nursing, pre-PT, pre-PA, pre-med, etc) feel welcome.

5. Organize an Executive Board retreat with other AED organizations in our region (Region 3)

6. Organize the Florida Beta Chapter’s Executive Board Retreat

7. Organize workshops for Florida Beta members

8. Organize events that are specifically for inducted members and intended to promote national induction of members

9. Plan and coordinate one medical school tour within the southeast United States for members

10. Assist the President in planning and coordinating the Florida Beta annual Dean’s Day event.

By-Law 2.5:

There shall be a Secretary who will be elected from and by the membership and will be responsible for all chapter and membership records, including the following:

1. Fulfill all Vice Presidential duties in the absence of the Vice President

2. Become the active Vice President should the Vice President no longer be able to fulfill their duties, resign, be voted out of office by the two-thirds vote of the executive board, or move up to the role of active President.

3. Maintain official minutes of all chapter Executive Board meetings

4. Maintain the AED Canvas site and induction points roster, and email each member after receiving their affiliate member application with more information about the chapter

5. Maintain the permanent Chapter Roll book containing the signature, home address, email address, and phone number of each person inducted into the National Honors Society.

6. Sign the complete the AED Membership Record Form for all new national members.

7. Forward all AED Membership Record Forms along with a check for the total membership fees to the AED National Office

8. Maintain a file of all completed membership records submitted to the National Office along with a copy of the “Chapter Batch Total” printout

9. Enter points into Canvas within at least one week post-event (members have one week to dispute point discrepancies).

10. Send an email to all chapter members once weekly to inform them of ongoing chapter activities

11. Communicate with potential tutors to ensure they help students in a class they feel comfortable helping

with (must have earned a B+ or higher in the class).

12. Pair tutors to students and/or study groups based on classes they are interested in helping with.

13. Maintain Remind 101 communication as approved by the fellow executive board members

14. Maintain chapter relationships with alumni through an alumni association

15. Send a bimonthly newsletter to alumni, Regional Directors, and National Directors that includes events in the chapter as well as opportunities for alumni to support the chapter through shadowing opportunities, internships, donations, scholarships for national induction, or any other way agreed upon by the executive board

16. Coordinate all alumni sponsorships with members who are not able to afford their own national dues

17. Send an email to each member slated for national induction that includes: a. Notification of election to membership in Alpha Epsilon Delta

b. Objectives of the Society

c. Membership Record Form and instructions for completing the Membership Record Form

d. Fees

e. Date and time of induction banquet

18. Contact information for chapter President, Secretary, and Advisor in case the member-elect requests further information about the national society.

By-Law 2.6:

There shall be a Treasurer who will be elected from and by the membership and will have the responsibility of conducting the Chapter’s financial business, including the following:

1. Become the active Secretary should the Secretary no longer be able to fulfill their duties, resign, be voted out of office by the two-thirds vote of the executive board, or move up to the role of active Vice President. In this event, the Treasurer would still remain the active Treasurer.

2. Create the official AED budget for the year based on the average income of the previous three years and approved by the chapter President and Vice President.

3. Work with the chapter President and Vice President to determine the member dues.

4. Maintain an accurate account of all financial transactions for the permanent records of the Chapter and collect all membership dues.

5. Transfer the chapter bank account from the current President and Treasurer to the future President and Treasurer at the end of the Spring semester.

6. Provide the Secretary with a check covering the total national membership dues for all initiates that are submitted to the AED National Office.

7. Organize the National Induction Banquet (Location, invites, etc.) to be held in the Spring semester for chapter members who have been nationally inducted in the previous school year.

8. Coordinate the submit the annual financial audit report to the National AED Officers. This is due February 1st of every year.

9. Update the non-profit status with the Internal Revenue Service using the 990-N (e-postcard) at the beginning of each Spring semester.

10. Keep the previous 6 years of receipts for all expenses in the Treasurer lockbox. Each year’s receipts should be kept in a separate envelope with the name of the Treasurer responsible and a phone number written on the envelope.

By-Law 2.7:

There will be a Historian who will be elected from and by the membership, who is the person responsible for informing present and future members of the past, including the following:

1. Design, order, and distribute member T-shirts and Sweatshirts.

2. Sell old chapter merchandise at the General Body Meetings.

3. Take photos at every chapter event and upload it to the drive.

4. Update the chapter website after each general body meeting or as necessary.

5. Update social media sites (Facebook, Instagram, and Snapchat).

6. Make a Facebook event for each chapter event (GBM’s, drives, socials, special events, etc).

7. Upload photos of AED events on all social media sites.

8. Create THE SCALPEL report and submit it to AED National. (Twice per school year, once in the Fall and once in the Spring).

9. Order all Spring gifts at the beginning of each Spring semester after coordinating with the Secretary to determine how many of each gift is necessary based on the number of years members have been a part of the chapter.

By-Law 2.9:

There shall be a Membership and Public Relations Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Arrange two to three social events each semester to increase member retention and networking.

2. Host a holiday banquet at the end of the Fall semester with end-of-semester awards. 3. Handle chapter publicity, including preparation of posters and notices for meetings, chapter activities,

and news releases around campus (Ex. chalking, passing out fliers, speaking at freshmen classes, etc.).

4. Act as liaison between members and the AED Executive Board.

5. Register for any tabling events or involvement fairs that happen around campus, and attend with the table cloths and AED Information Board.

6. Organize and set up the meet and greet event in the College of Medicine atrium between general body meetings 1 and 2.

7. Organize chalking at a set time every week, open to all chapter members 8. Survey the general members to decide which intramural sports the student organization is most interested in

9. Register for intramural sports through Campus Recreation

10. Coordinate practices for intramural sports

11. Create teams and hold members accountable for attending intramural games 12. Implement any sports or physical activity programs within Alpha Epsilon Delta that members are interested in and are approved by the Executive Board

By-Law 2.10:

There shall be an Internal Service Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Coordinate with campus and community organizations to provide volunteer opportunities to members.

2. Maintain records and contacts of communication to pass on to the following service chair.

3. Attend all service events (exception: emergency, leaving town for a legitimate reason, etc.).

4. Email secretary updates, etc. Ex. Send out a donation drive email to the secretary the Sunday before GBM.

5. Oversee and assist the Service Chair in their duties and ensure they fulfill their duties in a satisfactory manner.

By-Law 2.11:

There shall be an External Service Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Plan and organize one weekend trip to an underserved community in the southeast United States per academic semester.

2. Plan the two fundraising events for each external service trip with the Fundraising Director.

3. Plan and organize one weekend volunteering at Camp Boggy Creek per academic semester with a group of chapter members.

4. Organize and meet with the group attending each external service trip. 5. Attend and run the two fundraising events for each external service trip. 6. Delegate any extra tasks to the Service Chair, who they shall help oversee and ensure they are completing tasks in a satisfactory manner.

7. Choose a non-profit organization to begin a relationship with as a philanthropy 8. Coordinate a philanthropy event with the non-profit organization once per year

By-Law 2.12:

There shall be a Special Events Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Organize teams and coordinate with campus events and organizations to support causes of interest, including but not limited to: Relay for Life, the St. Jude’s Walk/Run, the JDRF One Walk, the Walk to End Alzheimer’s, etc.

2. Work closely with the Fundraising Director to support teams through hosting the proper number of fundraising events as outlined in the Fundraising Director’s duties.

3. Interview and select committees to assist in planning big special events. 4. Attend meetings hosted by fundraising organizations.

5. Attend all special events.

6. Attend and assume responsibility for all fundraising events for Dance Marathon

7. Attend the Dance Marathon event and assume responsibility for the Alpha Epsilon Delta team at the event

8. Attend all Dance Marathon meetings and relay all information to the Executive Board and the team

By-Law 2.13:

There shall be an International Outreach Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Find an organization for AED to partner with for the international medical mission trip. 2. Interview and select the team of members for the trip.

3. Work closely with the directors of the organization to assist in outreach and volunteer activities.

4. Attend the international medical mission trip as “Team Leader” to provide support and guidance to the team.

5. Work with the Fundraising Director to host a minimum of three fundraising events leading up to the trip.

6. Fill out all necessary paperwork and attend all hearings to receive funding for part of the travel through

the Student Government Association with the President and the Treasurer. By-Law 2.14:

There shall be a Mentorship Program Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Organize a system of pairing mentors and mentees based on application speed dating event.

2. Develop a new system to revive the mentorship program with the approval from the President and Vice

President.

3. Plan monthly meetings and host two to three mentorship socials per academic semester. 4. Partner with and maintain relationships with Florida State University College of Medicine M.D. and P.A. students to be mentors for nationally inducted members.

By-Law 2.15:

There shall be a Fundraising Director who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Arrange two Share-It-Nights around the Tallahassee area each semester (2 in the Fall and 2 in the Spring)

2. Arrange and plan 1 fundraiser for each small special event including but not limited to the JDRF One Walk, the Making Strides Against Breast Cancer Walk, the St. Jude Walk/Run to End Childhood Cancer, the Big Bend Heart Walk, the Walk to End Alzheimer’s with the Special Events Director.

3. Arrange and plan 2 fundraisers for each big special event including but not limited to Light the Night and Relay for Life with the Special Events Director.

4. Arrange and plan 2 fundraisers for each external service event (not including Camp Boggy Creek), of which there will be at least one per semester with the External Service Director.

5. Arrange and plan 3 fundraisers with the Special Events Director for Dance Marathon. 6. Arrange and plan 3 fundraisers with the International Outreach Director for the International Outreach

Trip.

7. Execute one fundraiser at each GBM, which can be a bake sale, a raffle, or another idea approved by the President and Vice-President.

8. Delegate and oversee fundraising for Dean’s Day including sponsorships, item donations, raffle donations, and any other items as seen fit by the Fundraising Director and the President with the Chairs and Executive Board.

By-Law 2.16:

There shall be a Service Chair who will be elected from and by the membership and is responsible for the Chapter functions including the following:

1. Coordinate a donation drive for each General Body Meeting

2. Aid the Internal Service Director and External Service Director in their duties with coordinating events.

3. Act as the Internal Service Director should they not be available to fulfill their duties.

By-Law 2.17:

Florida Beta, Chapter of Alpha Epsilon Delta, must function under the guidance of a Chapter Advisor/s who shall be a registered National member/s and who can verify a member’s qualifications. One Chapter Advisor must be designated as the “primary” contact. The Advisor should be an individual actively interested in the challenges and activities of preprofessional health students. The duties of the Chapter Advisor include:

1. Promotes the general welfare of the chapter, adhering to the Chapter’s Constitution and By- Laws, and advances the ideals of the Society.

2. Provides guidance, counsel and encouragement to officers and members. 3. Ensures that all candidates selected for membership meet the requirements of both the National and Chapter Constitution and Bylaws.

4. Verifies the membership credentials of each member by signing the chapter verification statement on each AED Membership Record Form (MRF) submitted to the National Office for processing.

5. Assists with and verifies submission of the Annual Report and the comprehensive report (Biennial Report of Chapter Activities) submitted prior to each convention. 6. Assists the officers and members in the selection of appropriate leaders in the educational and health professions as honorary members.

7. Encourages the selection of capable leadership to ensure continuity of the chapter and maintenance of an effective program of activities of interest and benefit to the members and other interested students on campus.

8. The Advisor’s office will serve as a place to maintain and access permanent chapter records.

9. The Chapter Advisor will keep the National Office informed of any contact information changes – this is reported to the IRS as a requirement of the Society.

10. Alpha Epsilon Delta is a 501(c)(3) non-profit educational organization exempt from Federal Income Tax. This tax exempt status extends to each chapter as a subordinate of the Society. This status carries with it a responsibility to file the appropriate tax return with the Internal Revenue Service each year on the 15th day of the 5th Month after the end of the chapter’s fiscal year. The Chapter Advisor shall ensure that the chapter files the form (Form 990, Form 990n, or other appropriate form) on time. The Chapter recognizes that the Internal Revenue Service can rescind the subordinate’s (chapter’s) tax exempt status for failure to file the tax return.

By-Law 2.12:

The Executive Board shall be composed of the officers and the chapter advisor.

Chapter Three

Rules and Budget

By-Law 3.1:

Budget requests and allocations will be made by the membership with approval of the Advisor. By-Law 3.2:

The Chapter will adhere to all fiscal policies of the Student Government Association and the University.

By-Law 3.3:

If a vote of the membership results in a tie, it shall be decided by the President. By-Law 3.4:

The membership shall have the right to override a decision of the President or remove an officer with a two-thirds majority vote of active members present in any scheduled meeting with a minimum of three-fourths of members present.

By-Law 3.5:

Committees shall be formed and their chairpersons appointed by the President. By-Law 3.6:

By-laws may be added or amended by the affirmative vote of two-thirds of the active members present at a regular meeting. Proposed additions or amendments must be presented to the membership at least one meeting prior to the vote. Additions and amendments approved by the membership must be reported to the Student Government Association and shall be in compliance with Article IV, Section IV, Section 1, and a final copy forwarded to the National Office.